Title: Operations Director: Part-time, exempt
Reports to: Board of Directors
Standard Work Hours: flexible
Young People's Symphony Orchestra (YPSO) is California's oldest youth orchestra and the second oldest youth orchestra in the United States. Its mission is to guide young musicians to achieve excellence within an orchestral setting. Young People's Symphony Orchestra encourages young people to become exemplary musicians, and young musicians to become exemplary people.
Responsible to the Board of Directors and Music Director for management of ongoing youth orchestra activities, including activity planning and logistics, financial management, communications and day to day operations. Represents the organization to the orchestra “family” (parents, students, alumni, donors and coaches), community and general public. Plans, develops, establishes, and oversees implementation of policies and objectives of organization in accordance with Board directives and organization objectives.
In partnership with the Board of Directors, is responsible for ensuring the long term financial stability of the organization via fundraising, development activities, grant writing and donor relations, plus prudent fiscal management of expenses.
ESSENTIAL FUNCTIONS/KEY RESPONSIBILITIES
- Responsible for fostering a culture across students, parents, coaches and staff that promotes the organization’s mission.
- Is a role model for high standards, strong execution, collaboration and citizenship.
Planning, Coordination and Logistics
- Develops and executes annual calendar of events, rehearsals, performances and activities, including securing venues, arranging transportation, managing logistics and coordinating schedules.
Coordinates and oversees rehearsals (including attendance), concert performances, special events (annual retreat), audition process, tour logistics and execution (with outside vendor), silent auction and other potential fundraising events
Supports Music Director in execution of activities (writing programs, securing musicians, publicizing events)
- Manages the day-to-day management and operations of the organization
- Responsible for regular and ongoing communications with board, musicians, parents, staff, donors, and community (weekly newsletter, website etc)
- Administers scholarship program
- Co-ordinates marketing/advertising/PR activities: online, social and off-line
- Manages finances, accounting and budget for the organization, including regular updates to Board Treasurer
- Oversees facilities and equipment, including performance venues, practice spaces, meeting venues, instrument transportation etc.
- Provides direction to small staff of contractors and temporaries, as needed
- Directs and oversees parent volunteer program, including management and coordination of tasks, communicating needs and assigning responsibilities
Financial Management and Fundraising
- Oversees annual budget, monitoring and administering expenditures and income
- Tracks and processes expenses, collects and deposits donations and maintains timely financial records (may partner with contract bookkeeper, as needed, upon prior approval of Board). Reports monthly financial status to Board Treasurer
- In partnership with Board, develops and executes annual fundraising plan, including target donors, fundraising events, PR campaigns, grant writing activities
- Develops strategies for meeting financial objectives as necessary.
Professional and Community Involvement:
- Publicizes the activities of the organization, its programs and goals.
- Represents the organization in speaking engagements, boards/committees, and general public relations efforts.
- Cultivates relationships with orchestra members and their families, alumni, donors, educational and community groups/leaders, and board members.
- College graduate, with minimum of 3-5 years management experience, preferably in a nonprofit environment, with a background in music performance or education highly desired.
- Proven record as a successful fundraiser with strong public relations experience and knowledge of nonprofit fiscal management.
- Ability to motivate and collaboratively manage staff, students, board and volunteers and build consensus.
- Strong positive role model for student musicians